Contestant Guide: Important Steps and Dates

Contestants often wonder what is expected of them on the road to convention weekend. We have compiled a list of steps in order to make the post-registration process clear and simple. Feel free to click on the steps below to reveal the explanations.

Step 1: Complete CMTC's online registration form.

Contestants that successfully audition will be sent a link to CMTC’s private online registration form. This form will allow contestants to select their division, competitions, visitor passes, and awards ceremony tickets.

Step 2: Upload signed attendee agreements to your registration form.

You must upload a signed copy of the Attendee Terms, Conditions, and Release of Liability Agreement to your online registration form. Contestants are also required to submit a completed agreement for each visitor linked to their account. Registrants can log back into the form to upload their agreements using the link, username, and password found in their confirmation email.

Contestants will not be able to participate in competitions and events unless these signed agreements have been properly uploaded and processed by CMTC. Ensure that each section of the agreement has been completed legibly and in full. Sections of the agreement that require initials, signatures, and dates are highlighted in yellow.

Uploads must meet the following specifications:

  1. File Name Format: LastName_FirstName_AttendeeType (i.e., contestant or visitor)
  2. File Type: PDF

For example, if Jane Smith was registered as a contestant, she should name her agreement Smith_Jane_Contestant. Similarly, if John Smith was registered as a visitor, he should name his agreement Smith_John_Visitor.

Step 3: Upload a program book photo to your registration form.

Contestants are required to submit a head shot that will appear in the CMTC program book. A head shot is a specific type of portrait that is intended to realistically demonstrate your appearance. Agents, managers, and casting directors will use your program book head shot along with your contestant number to identify and select you for callbacks.

All head shots must be submitted by March 1, 2018. Photos are to be submitted through CMTC’s online registration form. Registrants can log back into the form to upload their head shot using the link, username, and password found in their confirmation email.

Contestant photos must meet the following specifications:

  1. File Name Format: LastName_FirstName_Division (No special characters are allowed, such as &, %, *, or +)
  2. File Type: JPEG or TIFF
  3. Image Width: 1.25 inches – 1.75 inches (375 pixels –  525 pixels)
  4. Image Height: 1.375 inches – 1.875 inches (412 pixels – 562 pixels)
  5. Resolution: 300 DPI

Your division label should be either: Child 4-7, Child 8-11, Female 12-15, Female 16-19, Female Adult, Male or Talent.

For example, if contestant Jane Smith was registered in the Female 16-19 division, she should name her image Smith_Jane_Female 16-19.

Photos that are not submitted by the deadline date and/or do not meet the specifications outlined above may not appear in the program book. In addition, contestants that have not paid their registration fees in full and/or submitted their registration agreements by the deadline date will not be featured in the program book.

Here are some examples of program book photos:

Program Book Photo Example 4

Step 4: Book accommodations at CMTC's host hotel.

Attendees looking to book accommodations at CMTC’s host venue, the Toronto Airport Marriott Hotel, are advised to do so before March 1, 2018. Be sure to request accommodations within CMTC’s room block to receive a discounted rate. A limited number of accommodations are available within this discounted room block. Once the room block reaches capacity, the hotel will only have rooms available at the regular rack rate; therefore, CMTC advises contestants and visitors to book their hotel rooms as soon as possible.

Contestants will receive a link to book accommodations in CMTC’s room block in their registration confirmation email.

Location: 901 Dixon Rd, Toronto, ON M9W 1J5
Phone: +1 416-674-9400 or +1 800-905-2811

Step 5: Submit your sponsor list.

One way many models and talent finance attending CMTC is through sponsorships or fundraising. Sponsors may be family, friends or local businesses who provide financial or other support. Examples of fundraisers include car washes or bake sales.

Contestants should record their sponsor information on the CMTC sponsorship list form. Contestants obtaining sponsors must hand in their completed sponsor listings by March 1, 2018 in order for the names of their sponsors to be published in the CMTC Program Book. It is the sole responsibility of the model/talent/parent to ensure that all sponsors, the amount sponsored, and your agency name (if applicable) are listed.

CMTC cannot guarantee that sponsors received after the above date will be published in the CMTC Program Book although we will make every effort to do so.

Sponsor lists must be scanned and emailed to

Step 6: Ensure that all registration fees associated with your account are paid by the deadline date.

All balances owing to CMTC are due by March 1, 2018. A $100.00 late fee will be applied to those accounts not paid in full by the deadline date.

Step 7: Finalize your competition selections by the deadline date.

It is often the case that contestants wish to add competitions to their account after they have registered in order to maximize their exposure. To update your competition selection, contact CMTC by email at or by phone at +1 613-967-5972.

Please note that competitions may be added or exchanged, but not removed. Contestants who would like to add competitions to their account may do so up until the start of competition lineups at CMTC. Contestants are able to exchange one competition for another until March 1, 2018. Competitions are priced at $50.00 each. After March 1, 2018, the price of competitions will increase to $75.00.

Step 8: Pickup your registration package at the CMTC info booth.

Event Check In will take place on Wednesday, May 9, 2018, from 4:00 p.m. to 7:00 p.m. at the CMTC information booth located in front of the Hudson Bay room at the Toronto Airport Marriott. Contestants must pay their registration fees in full in order to receive their registration package, which includes the CMTC program book, awards ceremony tickets, and badges which permit access to the convention site. To ensure that the registration process runs smoothly, attendees should arrive prepared and organized with copies of their registration paperwork. Attendees are required to wear their contestant or visitor badges for all functions throughout convention weekend. Security is very strict on this matter; anyone found not wearing an official convention badge will be prohibited from entering the convention site.